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AI Automation · Estate Agents & B2B

Capture and qualify property leads automatically

Flowiax's AI system replies instantly, qualifies the buyer's interest, sends properties that match their criteria and books viewings — so your team only talks to leads who are ready to buy.

No obligation. We'll get back to you within 24 hours.

24/7
Leads handled
24/7
Instant reply
7 days
Set-up
24/7
Leads handled
7 days
Set-up
Sound familiar?

The problems your business has right now

Leads going cold for lack of a quick reply
If you don't reply fast, the buyer calls the next agency. Speed is everything.
Time wasted on leads who won't buy
Your team spends hours on contacts with no budget or who aren't ready, while real sales slip away.
No systematic buyer follow-up
Leads get forgotten if there's no system contacting them automatically based on where they are in the funnel.
Outdated CRM and scattered data
Each lead's information is spread across email, notes and WhatsApp — not centralised or kept up to date.
Solutions

Everything we automate for you

Start with a single automation and expand as you see results. No long contracts.

Lead capture and instant reply
The AI assistant answers any enquiry instantly, records the search criteria and qualifies the buyer's interest.
Automatic property sending
Based on the buyer's criteria, the system automatically sends the most relevant properties.
AI lead qualification
The system ranks each lead by interest, budget and urgency — your team only sees the hottest ones.
Automatic funnel follow-up
The system automatically contacts each lead according to their stage: first contact, viewing booked, in negotiation.
Real-time property CRM
A full record for each buyer with their criteria, properties sent, viewings and negotiation status.
Automated viewing diary
The system books viewings around the agent's availability and sends the buyer a confirmation.
Flowiax Hub
System live
47
Active leads
12
Viewings this week
8
In negotiation
3
Deals closed this month
JM
Juan M.
3 bed · up to 350k
Viewing booked
CR
Carmen R.
Town-centre flat · up to 280k
Properties sent
LP
Luis P.
Villa · up to 500k
In negotiation
SM
Silvia M.
Studio · up to 180k
First contact
Flowiax Hub panel

Your property pipeline under control

The Flowiax Hub panel shows each lead's status, properties sent, viewings booked and your sales pipeline in real time — so your team never misses an opportunity.

Lead pipeline by stage
Properties sent per client
Viewings booked and confirmed
WhatsApp and email conversations
Interest score per lead
Funnel conversion reports
See my panel in action
What do we automate?

Every repetitive task your business does today

Instant replies to enquiries
Lead interest qualification
Sending properties by criteria
Automatic follow-up by stage
Built-in viewing diary
Viewing reminders for buyers
Real-time CRM updates
Notifications to the assigned agent
Automatic post-viewing follow-up
Reviving cold leads
Automatic proposals and documents
Sales pipeline reports
The process

Up and running in under 7 days

01
Audit
We look at your lead volume, current response times and the state of your CRM.
02
Funnel set-up
We design the capture, qualification and follow-up flow around your sales process.
03
CRM integration
We connect the assistant to your current CRM or switch on the Flowiax Hub panel.
04
Optimisation
We measure your lead conversion rate and fine-tune the flows to maximise sales.
FAQ

Questions from estate agents

Does it reply to leads instantly, even at night?

Yes. When a buyer gets in touch, the assistant replies instantly, at any hour, in Spanish or English. It records what they're looking for (area, property type and budget) and leaves it in the panel for your team.

Can it book property viewings?

Yes. It offers slots based on the availability your agent sets, books the viewing and sends the buyer a confirmation and a reminder.

Does it connect to the property CRM I already use?

Leads come into the Flowiax Hub panel from day one. Connecting it to your CRM or to the property portals is a custom integration: we look at it during the audit, quote it, and give you the timeframe in writing.

Is it legal? Does the customer know they're talking to an AI?

Yes. The assistant always introduces itself as artificial intelligence, as required by Article 50 of the EU AI Act, and data is handled in line with the GDPR. If the buyer would rather speak to a person, it lets you know and you pick up the conversation from your own WhatsApp.

How much does it cost and how long does it take to get running?

Up and running in a week. The price is tailored: it depends on what your business needs (channels, volume and connections to your systems). There's a set-up fee and a monthly fee, and you get a fixed price in writing once we've seen your business. No lock-in contract, and the first month of maintenance is free.

Is your agency ready to answer every lead instantly?

Tell us how many leads you get a month and how many are lost for lack of a quick reply.

Request a free audit

No obligation · Reply within 24h · First consultation free

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